IP Trademark Secretary - Del Mar

Del Mar, California
Job Type
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The IP Trademark Secretary will be primarily responsible for providing administrative support to IP Attorneys in all aspects of trademark prosecution and litigation. Assists with daily workflow regarding procedures and related documentation and is responsible for reporting documentation to clients.



  • Administrative tasks include, but are not limited to, maintaining client files, scheduling client meetings, preparing cost estimates and budgets, travel reservations, entering time, prompt submission of expense reports and vendor invoices.
  • Proactively manage the trademark docket ensuring all deadlines are met in a timely manner, and docket updates are communicated to the docketing team.
  • Work closely with attorneys and paralegals to prepare US, WIPO and foreign trademark applications and official correspondence using the Firm’s standards and procedures.
  • Official correspondence includes, but is not limited to, statements of use, declarations, power of attorneys, assignments, replies, amendments, fee payments, extensions, affidavits, etc.
  • Coordinate the execution, notarization and legalization of trademark documents including affidavits, declarations, assignments and powers of attorney for use outside of the US.
  • Prepare client reporting letters, foreign attorney instruction letters, CPI status and docket reports for attorney review.
  • Communicate directly with clients, foreign attorneys, and USPTO under the direction of a trademark
  • Double check work product before presenting to attorney for review and again before sending or filing.
  • Ensure that client‐matter numbers are opened according to the IP Section’s guidelines and before work is started.
  • Experience working with CPI and First‐to‐File software is a plus.
  • Record time daily and strive to meet billable target.
  • Perform additional responsibilities as requested.

This job description is a general description of the types of responsibilities that are required of an individual in this role. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.



Successful candidate must have a minimum of 3 years of experience with an intellectual property law firm and will have a positive attitude, be detail oriented, able to work independently, and possess strong organizational and communication skills.





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